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 		How do I create a menu of links to other presentations and use it with PowerShow?

PowerShow supports slides with links to other presentations through linking with the presentation objects instead of creating hyperlinks to other presentation through Action Settings. This page lists the steps to set up a menu slide that links to 3 different presentations.

The following configuration steps are for PowerPoint 2002 (XP) and PowerPoint 2003. They enable you to create a slide show with links to 3 presentations (PresA.ppt, PresB.ppt, PresC.ppt). The sample files to demonstrate the technique described here are available for download here.

  1. Assume that we have 3 presentations named PresA.ppt, PresB.ppt and PresC.ppt. Create a new presentation called MainMenu.ppt with a new blank slide. In our sample menu list, we want to link to PresA.ppt, PresB.ppt and PresC.ppt.
     
  2. Create 3 different shapes with text in it (say) "Presentation A", "Presentation B" and "Presentation C". These will form the links to our 3 different presentations.
     
  3. Insert a link to PresA.ppt on this new slide:
    4. PowerPoint 2007 PowerPoint 2003, 2002, 2000
    1. Select Insert tab, Object button.
    2. Select Create from file box.
    3. Locate and select PresA.ppt file.
    4. Put a check against Link as well as Display as icon boxes.
    5. Click OK.
      6.
    1. Select Insert | Object... menu item.
    2. Select Create from file box.
    3. Locate and select PresA.ppt file.
    4. Put a check against Link as well as Display as icon boxes.
    5. Click OK.
      6.
     

  4. Set Show action for this newly created icon for PresA.ppt:

    1. Right-click on the newly created icon for PresA.ppt and select Custom Animation... menu item.
    2. Click the Add Effect box in the Custom Animation task pane.
    3. Select Object Action | Show menu item.
    4. Click the animation row drop down box for this newly created animation and select Timings... menu item.
    5. In the OLE Action dialog box, click the Triggers button.
    6. Select Start effect on click of box and select the shape named Presentation A.
    7. Click OK button.
    8. The end result of all this is that when you click on the shape named Presentation A, PresA.ppt slide show will get launched. When PresA.ppt slide show ends, it will return to MainMenu.ppt.
       
  5. Insert a link to PresB.ppt on this new slide:
    6. PowerPoint 2007 PowerPoint 2003, 2002, 2000
    1. Select Insert tab, Object button.
    2. Select Create from file box.
    3. Locate and select PresB.ppt file.
    4. Put a check against Link as well as Display as icon boxes.
    5. Click OK.
      6.
    1. Select Insert | Object... menu item.
    2. Select Create from file box.
    3. Locate and select PresB.ppt file.
    4. Put a check against Link as well as Display as icon boxes.
    5. Click OK.
      6.
     

  6. Set Show action for this newly created icon for PresB.ppt:

    1. Right-click on the newly created icon for PresB.ppt and select Custom Animation... menu item.
    2. Click the Add Effect box in the Custom Animation task pane.
    3. Select Object Action | Show menu item.
    4. Click the animation row drop down box for this newly created animation and select Timings... menu item.
    5. In the OLE Action dialog box, click the Triggers button.
    6. Select Start effect on click of box and select the shape named Presentation B.
    7. Click OK button.
    8. The end result is that when you click on the shape named Presentation B, PresB.ppt slide show will get launched. When PresB.ppt slide show ends, it will return to MainMenu.ppt.
       
  7. Insert a link to PresC.ppt on this new slide:
    8. PowerPoint 2007 PowerPoint 2003, 2002, 2000
    1. Select Insert tab, Object button.
    2. Select Create from file box.
    3. Locate and select PresC.ppt file.
    4. Put a check against Link as well as Display as icon boxes.
    5. Click OK.
      6.
    1. Select Insert | Object... menu item.
    2. Select Create from file box.
    3. Locate and select PresC.ppt file.
    4. Put a check against Link as well as Display as icon boxes.
    5. Click OK.
      6.
     
  8. Set Show action for this newly created icon for PresC.ppt:
    1. Right-click on the newly created icon for PresC.ppt and select Custom Animation... menu item.
    2. Click the Add Effect box in the Custom Animation task pane.
    3. Select Object Action | Show menu item.
    4. Click the animation row drop down box for this newly created animation and select Timings... menu item.
    5. In the OLE Action dialog box, click the Triggers button.
    6. Select Start effect on click of box and select the shape named Presentation C.
    7. Click OK button.
    8. The end result is: when you click on the shape named Presentation C, PresC.ppt slide show will get launched. When PresC.ppt slide show ends, it will return to MainMenu.ppt.
       
  9. Save MainMenu.ppt.
     
  10. Select Slide Show | Power Show item.
  11. On the Presentations tab, set up the configuration as follows:
    1. Select your MainMenu.ppt <Slide Show> in the second row and 1 monitor.
       
  12. Click Start Show button.

The sample files to demonstrate the technique described here are available for download here.

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